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Washington HOA Violation Response Letter

In Washington, unless your governing documents say otherwise, an HOA fine has to follow a schedule the board adopted and gave owners ahead of time, after notice and a chance to be heard. Your letter asks for that schedule, requests your hearing, and lays out your side before the board decides.

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notice says my fence breaks the 6-foot limit
the committee approved it last year
$150 fine, 30 days

written into

I received a notice dated April 28 citing my fence under Section 4.3, with a $150 fine. The architectural committee approved that fence last year, and I have their letter.

I am asking the board to dismiss the violation and waive the fine. The approval and the photographs are attached.

Balanced & Thorough

How It Works

Answer a few questions

Short, specific questions pull the right details out of you. You won't stare at a blank page.

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You get 4 drafts built from your answers to choose from and edit.

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Make any edits you want, then download a print-ready PDF or Word document. It's your letter.

What Your Letter Covers

A request for the fine schedule and when it was given to owners
A written request to be heard by the board or its representative
The procedure in your bylaws or board rules, and whether it was followed
Your side of the story, with photos or approvals
A request for the decision in writing

What Washington Law Requires Before an HOA Fines You

Under RCW 64.38.020(11), unless your governing documents provide otherwise, a homeowners' association may levy reasonable fines only after notice and an opportunity to be heard by the board or its designated representative, following the procedures in the bylaws or board rules.
Unless your governing documents provide otherwise, the fines must follow a schedule the board adopted in advance and furnished to the owners (RCW 64.38.020(11)).

Your declaration, bylaws and rules may add steps of their own, and other laws can apply too. Statute text as of October 19, 2026. This is general information, not legal advice; for a complex dispute, talk to a licensed attorney in your state.

Frequently Asked Questions

What if my HOA never sent a fine schedule?

Ask for it in writing, along with the date it was adopted and how it was given to owners. Unless your governing documents say otherwise, a fine that doesn't follow a schedule owners received in advance is worth contesting.

Who hears my side in a Washington HOA?

The board, or a representative the board designates, under the procedure in your bylaws or rules. Ask which, and ask for the date in writing.

Does this apply to newer Washington communities?

Washington has more than one statute for common-interest communities, and newer communities and condominiums may fall under a different one. Your declaration usually names the act; cite that one in your letter.

What if my governing documents set different fine rules?

The association powers in this Washington statute apply unless the governing documents provide otherwise. Read the enforcement section of your declaration and bylaws, and quote whichever rule applies in your letter.

Who writes my Washington HOA response letter?

You do. You answer a short set of questions about the notice and your side of it, and the tool helps you organize your own facts into a clear, well-structured letter you review, edit, sign and send.