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Oregon HOA Violation Response Letter

Oregon planned communities and condominiums can fine owners only after written notice and a chance to be heard, based on a schedule in the declaration or bylaws, an amendment, or a resolution delivered or mailed to owners. Your letter asks for that schedule and your hearing, and states your side.

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notice says my fence breaks the 6-foot limit
the committee approved it last year
$150 fine, 30 days

written into

I received a notice dated April 28 citing my fence under Section 4.3, with a $150 fine. The architectural committee approved that fence last year, and I have their letter.

I am asking the board to dismiss the violation and waive the fine. The approval and the photographs are attached.

Balanced & Thorough

How It Works

Answer a few questions

Short, specific questions pull the right details out of you. You won't stare at a blank page.

Pick your favorite draft

You get 4 drafts built from your answers to choose from and edit.

Edit, download & use

Make any edits you want, then download a print-ready PDF or Word document. It's your letter.

What Your Letter Covers

Whether the notice came in writing before any fine
A request for the fine schedule or resolution and how it reached owners
Whether the amount matches that schedule or resolution
Your request to be heard by the board
The facts and the evidence behind your side

What Oregon Law Requires Before an HOA Fines You

Under ORS 94.630(1)(n), a planned community association may levy reasonable fines only after written notice and an opportunity to be heard, and the fine must be based on a schedule in the declaration or bylaws, an amendment to either, or a resolution of the association or its board, delivered to each lot or mailed to owners.
Condominium associations follow the same written-notice, chance-to-be-heard and reasonable-fine rules, with the fine based on such a schedule, amendment or resolution delivered or mailed to owners (ORS 100.405(4)(k)).

Your declaration, bylaws and rules may add steps of their own, and other laws can apply too. Statute text as of November 3, 2026. This is general information, not legal advice; for a complex dispute, talk to a licensed attorney in your state.

Frequently Asked Questions

Where is my Oregon HOA's fine schedule?

It may be in the declaration or bylaws, in an amendment, or in a resolution of the association or its board delivered to each lot or mailed to owners. Ask for the exact document, and compare the amount on your notice line by line.

What if I can't find the schedule my fine came from?

Ask the board in writing which schedule, amendment or resolution it used, and when and how it was delivered or mailed to owners. Then compare your fine with it.

Do condominiums in Oregon follow the same rules?

Very similar ones, under the condominium chapter. Check whether your community is a planned community or a condominium, and cite the matching statute.

How do I ask to be heard?

Write to the board, name the notice by date, say you want to be heard before any fine, and give a few dates you're free. Offer to attend by phone or video if that's easier.

Who writes my Oregon HOA response letter?

You do. You answer a short set of questions about the notice and your side of it, and the tool helps you organize your own facts into a clear, well-structured letter you review, edit, sign and send.